Automation has now become an integral part of our day-to-day activities. Innovative technologies are transforming our daily life. From smart home assistants to smart cars, automation is making our lives easier and more comfortable. Intelligent automation has significantly changed our workplaces too. Digital disruption and increased competition have transformed the way we work. There is an overwhelming need for agility and speed in all departments. Without this, businesses will not be able to pivot with changes or stand up to competition. Modern workplaces demand efficient systems that are capable of rendering optimized processes that are easily manageable and scalable. The best automation software in Melbourne will enable you to focus on critical tasks that directly or indirectly help in business growth. 

Businesses willing to transform digitally should start automating their Human Resource processes too. Automation of HR processes with the best automation software in Melbourne can help drive bottom-line growth. It will make your HR department more responsive, open and transparent. Automation allows HR professionals to work on high-value tasks like career development, policy-making and employee services. On an average, the HR department spends more than half of their valuable time in administrative tasks. They are mostly engaged in routine, high-volume tasks like retrieving data from one system and entering it to others. The best automation software in Melbourne will enable them to spend more time searching for and retaining top talent. Automation can eliminate unintentional bias in the HR department. It also speeds up the HR processes, reduces workload and enhances employee engagement as they get more time to focus on strategic tasks. 

The Need for Automation

Spending your valuable time in repetitive and laborious tasks can lower your efficiency. Monotonous, routine tasks can negatively affect your employee productivity. Manual execution of routine HR tasks like verifying timesheets, attendance tracking, payroll calculation, leave approval, etc. are error-prone. Automation can do these tasks more accurately and quickly. When HR personnel are preoccupied with routine administrative tasks, they unknowingly forget or miss out on getting back to candidates. This will leave a bad impression in the minds of newly hired candidates. HR automation will help you deliver a better hiring experience to your candidates. Rather than spending more on hiring additional HR employees, invest in automation to streamline your HR processes.

HR Automation

Automation enhances the efficiency of the HR department by automating the recurring manual process and enabling better use of available resources. It frees employees from manual, routine tasks and allows them to focus on critical business functions like decision making. Automation can reduce paperwork and help you focus on more strategic roles like talent forecast, pipeline succession, and more.

Employee Onboarding: Employee onboarding is a process that the HR department has to perform on a regular basis. It includes job posting, collecting resumes, gathering documents for verification, giving resource access to new hires and more. In addition to this, the HR department has to constantly monitor, analyze and measure employee performance. Manual execution of these tasks can be inefficient and time-consuming. The best automation software in Melbourne can accelerate the onboarding process while decreasing the associated costs. It eliminates biases in the hiring cycle. HR automation can track KPIs regularly to ensure that employee contribution is in-line with the company’s objectives. Automation will enable you to effectively track and manage employee timesheets accurately.

Processing Leave Request: Your team members may file leave requests for varied reasons. It may be for a medical procedure, sabbatical, educational, or others. HR staff will have to check the employee’s leave balance, get approval from the manager, and record it for payroll calculation. Manual calculation and approval of employee leave requests are time-consuming processes. The best automation software in Melbourne can automatically update leave records and will enable you to approve leave requests instantly. It speeds up the entire process without letting the request get stuck in someone’s inbox. Automation makes the process more convenient for both HR professionals and employees.

Payroll Management And Expense Claims Processing: Processing payroll manually is time-consuming and error-prone. Automation can make calculations more accurate and error-free. Previously, HR professionals had to manually go through multiple excel spreadsheets and stacks of paper files to process employee expense claims. They had to manually enter these data into multiple systems too. Then, it gets sent for review and approval from the manager and accounting department. Processing even a single expense claim may take several days when done manually. It led to backlogs and employee dissatisfaction. Now, however, automation eliminates such tedious manual processes while minimising accounting errors.

Exit Formalities: The HR department will have to collect and process termination files for employee offboarding. The company equipment needs to be accounted for, returned, and audited properly. The terminated or resigned employee should be removed from the payroll and other benefits. Automated systems can accelerate these processes and make them more reliable and consistent. HR automation will help you identify potential issues and retrieve actionable insights to improve employee retention.

Benefits Of HR Automation

• Automation will allow you to synchronize employee data with other departments and HR management systems through API integration.
• Automated systems provide visual reports and dashboards which let you gather actionable insights to speed up the decision making process. 
• It gives you omnichannel access to all HR related information, i.e., anywhere, anytime data access.
• Automation increases the transparency of HR processes and makes them tamper-proof with audit trails.
• HR automation allows you to send periodic alerts to keep employees on track and complete tasks on time.
• It will help you design dynamic and unique workflows that are in tune with your organization’s HR process.
• Dynamic workflows can improve efficiency, streamline responsibilities and standardize working methods.
• Automation eliminates the repetition of work and duplication.
• Intelligent systems can automatically check for and remove duplicates, without manual intervention.
• Automation reduces monotony and makes HR operations more interesting for employees.
• Best automation software in Sydney will help you to easily track an employee’s work hours, manage leaves, and monitor over-time hours without going through multiple spreadsheets and leave trackers.